You have to be using email for your business. No one can really do business any longer without emails, but are you still using the personal free email? This is that email address that really looks unprofessional and doesn’t offer you all the features you want? If you are, then stop. It’s time to really start using effective business email system like that of an exchange server.
What is a Microsoft Exchange Server?
This is a centralized email server for businesses that places everything in one area. All you need is access to Outlook and you have access to your email server for business. That means you can acces your email from anywhere in the world and on any computer. You just need an Internet connection.
What are the Advantages to Using an Email Server?
Email servers are an ideal solution for businesses or companies that support numerous emails. This gives you access to all of the email from one location and it saves an enormous amount of bandwidth. And your email server is always backed up and kept secure from one centralized location that you control, something that is impossible when you use free email service providers like Yahoo and Gmail.
What are The Disadvantages of Using an Exchange Email Server?
Microsoft Exchange is the most popular business email software, and if you use Outlook then you can access the data from just about anywhere, so long as you have a laptop, a phone, or a tablet. But the problem is you have to purchase and maintain an exchange server, which can cost more than $20,000. This just isn’t a viable alternative for small businesses.
What is an Affordable Solution?
The best way to get the functionality of an email server for your business, without spending so much on an exchange server, is to get a hosted email solution. What does that cost? Well, that gives you the same functionality of a full email server. You just share the space with other businesses, so the hosting company can give you Microsoft Exchange email server benefits all for about the cost of $5 to $10.
What Can You Get for That Price?
Well, so long as you have Outlook, once you find a hosted email server you can get the following intuitive and easy to use advantages.
- Improved customer communications, allowing you to track information sent back and forth between you, your customer and your team members.
- Search tools that allow you to search for email messages.
- Access to calendars, documents and tasks that cam be collaborated on between your team members.
So for the price of a cup of coffee you can have all of the features
Although these features are more than those offered in Outlook, users access them through the outlook on their device, computer or laptop, no matter where they are located. There are other tools that allow you to quickly mark, prioritize and select email.
For businesses that received hundreds of emails a day this can enhance performance, allowing you and other users to free up their time for core business activities.